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Band Finance Advice

MobileHolmes

I used to be BassoP
Nov 4, 2006
4,822
3,423
Iowa
New band is sort of taking off (at least by standards of things I've done in the past). Good reception, coupla three paid gigs a month (in a smallish market). We've never really had any formal discussion of band finances. So far, we've just settled up at the end of the night. A couple of the guys seem to want a joint bank account for the band, but I don't think this is a great idea. We basically don't have any collective expenses at the moment (all promo is free social media, Singer owns a PA, don't do originals so probably won't be recording), so I'm not seeing a reason not to just keep paying everybody in real time. Am I missing something here? Seems like keeping the band money together is just asking for trouble down the road at this point.
 
I’ve never been in your position. But I don’t even share a bank account with my girlfriend.

Hypothetical situation: The band has a joint bank account with 4 members on it and $2,000. The drummer decides he wants to leave music and take a vacation. Draws out $1999 from the account and quits the band.

No thank you.
Yeah, that's my feeling as well
 
I’ll say this last thin, then let others chime in.

Why does the band want a joint account? For expensive purchases? If so, why not just take a vote, all agree to pay a certain amount (maybe $200 over 4 gigs, $50 a gig goes to the purchase fund), and then individually save or have one member take ownership over that purchase.

I just don’t see why else a band would need a joint account.
 
New band is sort of taking off (at least by standards of things I've done in the past). Good reception, coupla three paid gigs a month (in a smallish market). We've never really had any formal discussion of band finances. So far, we've just settled up at the end of the night. A couple of the guys seem to want a joint bank account for the band, but I don't think this is a great idea. We basically don't have any collective expenses at the moment (all promo is free social media, Singer owns a PA, don't do originals so probably won't be recording), so I'm not seeing a reason not to just keep paying everybody in real time. Am I missing something here? Seems like keeping the band money together is just asking for trouble down the road at this point.

I've always been against band funds. In a democratic band like that it is just asking for trouble. Like you said, there are no expenses to pay for, so what is the reason? Even if expenses did come up in the future, you all could just agree to pitch in to cover it on a case by case basis.
 
I’ll say this last thin, then let others chime in.

Why does the band want a joint account? For expensive purchases? If so, why not just take a vote, all agree to pay a certain amount (maybe $200 over 4 gigs, $50 a gig goes to the purchase fund), and then individually save or have one member take ownership over that purchase.

I just don’t see why else a band would need a joint account.
I think it's that none of the other guys have ever been in a band that actually played for money, and it just seemed like a thing to do. I voiced my concerns and it seems that everybody has more or less agreed with my objections and we aren't. I don't even want to own stuff in common. It's just too much hassle and potential friction. I'm really glad the singer owns a PA, so it's not even a conversation about buying one together.
 
It's simpler if one person is the band motor. More than likely not everyone wants to do the bookings, which is the hard part.

The guy who books the gig puts the entire sum in their personal bank account (a separate account from their personal finances). This person pays the musicians for their services from the total funds received from the client. This person also takes a greater share of the total than the other musicians to compensate for the sales, marketing or other expenses s/he wants to incur. This person isn't required to disclose the total fee charged to the client to the band, and shouldn't to avoid hard feelings. S/he simply offers the musicians the gig at a price they will accept and the business/band motor can afford. If they refuse, find a sub and grow your options. A hassle at first, but eventually you hit a threshold where everybody can be subbed to the point you don't have to check availability for gigs -- just book them and fill them with able musicians. At the end of the year, report the gross sales, and subtract all your equipment and musician expenses. The surplus is your net income you report on your personal tax return.

At the end of the year 1099 those who earned more than the contractor's threshold of $600 in 2018.

Buy the PA and other equipment yourself, or Frankenstein a system with the other members, and don't fall into the trap of paying people who haul parts of the PA more than everyone else. Don't expect others to drop coin for band equipment, as they may want compensations. I don't, and no one complains. Help people at the gigs haul the stuff though, to mitigate the pain.

This is simple. If someone gets mad, leaves, quits, dies, moves, etcetera, you are still in place and can keep on a-bookin'. You have musicians, equipment, and a surplus in the bank to cover various expenses. And the band members who aren't business minded can just show up and play -- what most want to do anyway!

I would avoid a complicated agreement where everyone has ownership and you have to make decisions as a group on the business end. Just offer them what the gig can afford to pay them after compensation for your trouble and your expenses. But be fair! If you get a good paying gig, share it generously with the musicians. I even play for free sometimes if we don't have much going and I want to keep the band sharp. But I broadcast this to everyone, along with the expenses I have to pay (insurance, for some gigs, repairs on broken equipment, web hosting fees).

I used this method after I found a) no one wanted to do the gig booking work to help me b) they didn't answer email or approve reasonable band expenses and c) I started feeling like a doormat for the band. They controlled the repertoire, demanded high rates of pay, etcetera, while I sat unfulfilled in my requests for songs to play, and my lackey status in the band.

No more. This system has me feeling fairly compensated. I know the rates various musicians will perform at, and I invite them to perform at gigs accordingly. I have four piano players, three bassists, two sax players, a flute player, two guitarists, 5 drummers a drumming and a partridge in a pear tree. Plus a big band to draw on in case all these cats are busy.

It's heaven. And with an ever-shifting group of musicians, you end up standardizing the repertoire and not having to rehearse much.

Interpersonal problems are almost non-existent. And when one cropped up recently, all it took was a stern kind of warning and the two guys apologized and stopped their objectionable behavior recently. When you are paying people, acting more like a booking agent than a peer in a band, you get privileges that, in my case, make me want to keep on being a band leader.
 
It's simpler if one person is the band motor. More than likely not everyone wants to do the bookings, which is the hard part.

The guy who books the gig puts the entire sum in their personal bank account (a separate account from their personal finances). This person pays the musicians for their services from the total funds received from the client. This person also takes a greater share of the total than the other musicians to compensate for the sales, marketing or other expenses s/he wants to incur. This person isn't required to disclose the total fee charged to the client to the band, and shouldn't to avoid hard feelings. S/he simply offers the musicians the gig at a price they will accept and the business/band motor can afford. If they refuse, find a sub and grow your options. A hassle at first, but eventually you hit a threshold where everybody can be subbed to the point you don't have to check availability for gigs -- just book them and fill them with able musicians. At the end of the year, report the gross sales, and subtract all your equipment and musician expenses. The surplus is your net income you report on your personal tax return.

At the end of the year 1099 those who earned more than the contractor's threshold of $600 in 2018.

Buy the PA and other equipment yourself, or Frankenstein a system with the other members, and don't fall into the trap of paying people who haul parts of the PA more than everyone else. Don't expect others to drop coin for band equipment, as they may want compensations. I don't, and no one complains. Help people at the gigs haul the stuff though, to mitigate the pain.

This is simple. If someone gets mad, leaves, quits, dies, moves, etcetera, you are still in place and can keep on a-bookin'. You have musicians, equipment, and a surplus in the bank to cover various expenses. And the band members who aren't business minded can just show up and play -- what most want to do anyway!

I would avoid a complicated agreement where everyone has ownership and you have to make decisions as a group on the business end. Just offer them what the gig can afford to pay them after compensation for your trouble and your expenses. But be fair! If you get a good paying gig, share it generously with the musicians. I even play for free sometimes if we don't have much going and I want to keep the band sharp. But I broadcast this to everyone, along with the expenses I have to pay (insurance, for some gigs, repairs on broken equipment, web hosting fees).

I used this method after I found a) no one wanted to do the gig booking work to help me b) they didn't answer email or approve reasonable band expenses and c) I started feeling like a doormat for the band. They controlled the repertoire, demanded high rates of pay, etcetera, while I sat unfulfilled in my requests for songs to play, and my lackey status in the band.

No more. This system has me feeling fairly compensated. I know the rates various musicians will perform at, and I invite them to perform at gigs accordingly. I have four piano players, three bassists, two sax players, a flute player, two guitarists, 5 drummers a drumming and a partridge in a pear tree. Plus a big band to draw on in case all these cats are busy.

It's heaven. And with an ever-shifting group of musicians, you end up standardizing the repertoire and not having to rehearse much.

Interpersonal problems are almost non-existent. And when one cropped up recently, all it took was a stern kind of warning and the two guys apologized and stopped their objectionable behavior recently. When you are paying people, acting more like a booking agent than a peer in a band, you get privileges that, in my case, make me want to keep on being a band leader.

Thanks! I don't think we are at that sort of level at this point. I've been doing most of the booking, but it's pretty easy. First venue we played really liked us, and we've basically got a standing monthly thing there, and filling in with other stuff as it comes up. We are only looking to play a few times a month any how, but I can see how playing more than that, booking would turn into a lot of work.
 
Thanks! I don't think we are at that sort of level at this point. I've been doing most of the booking, but it's pretty easy. First venue we played really liked us, and we've basically got a standing monthly thing there, and filling in with other stuff as it comes up. We are only looking to play a few times a month any how, but I can see how playing more than that, booking would turn into a lot of work.

Wait until your repeat client dries up -- to fill it with three different clients is a lot of work every month. Also, if you do most of the booking anyway, you're in the clear to go this route without appearing to be dredging democracy through the mud.

But all this is your choice not mine. Good luck with whatever you decide!
 
Sorry if this is a repeat, but as the son of an attorney I have to say this: If there's money involved, you really need something in writing. It doesn't matter how much you love/like/respect each other, something is going to go pear-shaped.
All the legal agreements in the world aren't going to stop a thief that wants to thieve, but it can help settle disputes among the honorable.
 
Unless there is a specific reason for the "band" to have money, just no. If there is a legitimate reason for there to be "band funds" then one person should have control over it.

Given your description of the situation, it seems like the only possible decent reason to have band fund, would be if you need to purchase stuff like business cards or put together marketing packages. If something like this is in order, then it would be easier to just withhold X$ from each gig to have an easily accessible balance for than to have to chase all your members down for their share. You would need to specify what happens when someone leaves or when someone joins (departing gets his share? new guy buys in? new pays old guy?).

It's really just best to not go there, at least no in any major way.
 
No, no, no, no, NO to a band fund, much less a shared bank account. If the band needs something (like a PA or the like) then everyone buys an individual piece of equipment that is ultimately their own property that is used by the band, and most importantly, goes with that individual when they leave the band.

Band funds are doomed to fail. Someone will end up with all the money and equipment, leaving nothing but hurt feelings in their wake. Never, ever do a band fund
 
New band is sort of taking off (at least by standards of things I've done in the past). Good reception, coupla three paid gigs a month (in a smallish market). We've never really had any formal discussion of band finances. So far, we've just settled up at the end of the night. A couple of the guys seem to want a joint bank account for the band, but I don't think this is a great idea. We basically don't have any collective expenses at the moment (all promo is free social media, Singer owns a PA, don't do originals so probably won't be recording), so I'm not seeing a reason not to just keep paying everybody in real time. Am I missing something here? Seems like keeping the band money together is just asking for trouble down the road at this point.
A ticking time bomb. I wouldn't do it.
 
It seems that you have to do "the talk".
Is everybody on the same page? What's their plans? Are they looking into the possibility of composing original material? Do they hope to get bigger (even as a cover band?).

if everybody (or the majority) agrees that this project is fullfilled as a local cover band, then split the money at the end of the night.

if you have different plans, have a share fund (preferably around 20-30% of your gig payments) to invest.
(rehearsal spaces, merchandise, recording, graphic designer etc)
 
Hypothetical situation: The band has a joint bank account with 4 members on it and $2,000.

Oh - wait! I've been there.. Years ago, back in college.. I was playing in a quintet with 4 buddies: drums, keys, guitar (one of those big ol' Gretsch White Falcons - that thing was awesome, but that's a different story), tenor sax and yours truly hacking away on the bass.

Anyways, we're in college and we're playing jazz standards. We're hitting the mother load which, when you're in college is about 20 bucks. We're getting good paying corporate gigs for a couple hrs of whipping out jazz standards; Girl from Ipanema, So What - that kind of stuff.

We're about a year into it, we've gigged every now and then and raked in a couple thousand dollars that the guitar player pretty much hides under his bed. Hey, what could possibly go wrong, right?
At that point the keyboard player is actually graduating. Something to do with dynamic loads on ship hulls but the details are fuzzy at this point in time. The sax player gets really busy with the final part of his studies and we decide to wrap up the band.
Rather than splitting up the pot, we decide to just meet up at the local watering hole every Tuesday evening at 8pm for a couple drinks. If you can't make it - great, no big deal, but we're having a few without you!

This scheme actually worked remarkably well. Had many fun Tuesday evenings and that couple thousand dollars actually lasted for quite some time.

Ahh.. those were the days..
It's when I realized how much I love to play in a well functioning band

What was that saying again?
"Youth is wasted on the young.."?

Regards
Mark
 
I put aside some tip money to use for extra promo items. I regularly hear band members whine about my misuse of their $11 share, despite their regular stream of good paying gigs. Don't share money.