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Tips for Being Organized and Prepared for Gigs

The best way to get organized is to go lightweight... gig bag, bass, and wireless unit for the bass. This puts one at the mercy of the sound system and the sound guy, though.

It is sure nice, but I'm going back to amp/cab because of the PA system. Nothing wrong with the brand, Bose Panaray, but their authorized retailer designed it poorly. It's a local company called Zamar Media Solutions that specializes in churches. They put the entire PA system behind the choir mics and ambo mic. No need for monitors, but feedback is an never-ending solution. It's getting frustrating to get some volume for the guitars and bass.
 
A VOM meter will save your life many times over.
Store bought power bars ALL suck. Bad cable, circuit breaker, and funky surge protection that doesn't work.
Buy a steel quad box, 2 Edison duplex outlets, some 12 gauge cable, and a good plug and make your own.
 
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I just have a list that's in my gig bag. I usually get there at least an hour and half early, but that's because I enjoy hanging around and can help set up the PA etc. Depending on how far I have to haul my cab it only takes 15 minutes for me to set up. Sound check is usually an hour before. If I don't need an amp or cab there's not much to take.

I never listen to our music anymore. I practice a lot, but rarely on the stuff we play. The issue for me going to a gig is take as little as possible. Extra stuff is a little screwdriver, an extra instrument cable, an extension chord, powerstrip, microphone in case the PA guy forgot one for me, and a little headphone amp with in ears so I can noodle around before the show if I want without being the dork on stage.

The main thing going through my head is take as little as possible.
 
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I have a tickle trunk of not just stuff for me, but, drums keys, tools, electric guitar strings, fuses of all sizes and descriptions, Gender reverse XLR's (to turn a snake channel send into another return), Tampons (I'm 61, but these young girls at shows don't seem terribly well prepared), cables, batteries, flashlight, knife, tape- Three colors (Yellow/black- no step, red- caution, black- hold stuff down or up)....
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you bring a drum key - how about drum sticks? having a pair came in handy for me a time or two for drummers who broke their last pair of sticks or the one drummer who arrived to use the supplied backline and didn't bring any sticks :D
 
As a pilot, I'm accustomed to using checklists to improve the odds of a successful outcome to every flight. It seemed only logical to extend this philosophy to gig preparation, so I now use a printed reminder sheet. Similarly, my cockpit is equipped with sufficient redundancy to counter the unlikely event of component failure, so I show up at every gig with a backup plan. The show must go on, but if for some reason it doesn't, it sure as heck ain't gonna be the bass player's fault.
As a pilot, I'm accustomed to using checklists to improve the odds of a successful outcome to every flight.

Checklists. I keep one on my phone for each type of gig I play.
 
I must have some kind of weird photographic memory. Back when my P.A. company was much bigger, my business partner would take the call, and make a checklist (40,60, 80 cases) of stuff rented. My warehouseman would pull all the gear, working off the checklist, and have it ready to load. I would check this with NO checklist, and somehow find the mistakes. Now that I've downsized, I can still put together a P.A. and lighting system from memory, and knock on wood, have never forgotten anything, without ever opening a road case to check it's contents.
On the other side of the coin, I go to the store for bread and milk, and forget the bread.
 
Another pilot here, so checklists are a given. I also worked as an engineer, often at customer locations in rural places without as much as a Radio Shack (R.I.P.) to fall back on. That pre-trip checklist was a whole lot easier than explaining to a customer (and your boss on a testy conference call) that you’d get right to work when the Fedex Priority package arrived, delivering what you’d left plugged in at the desk next to yours.

I use a go bag, full of cables, parts and tools, that gets rechecked the day after each gig or jam as I’m putting things away and wiping down my instrument.
 
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I showed up a bit early to a high profile gig once, was unloaded and ready....and the sound company was setting up....they said “you must be the bass player”:)

Years ago, I was working as a sound guy for a new bandleader doing corporate events. Bass player mentality was in full swing so I was my usual hour early, with parts, first aid, and tools for everyone.

“You can’t be the sound guy. Shouldn’t you be getting high in the van?”