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Ever set up a gig, and the band bails on you

I've spent the last two months setting up a benefit gig, a 4th of July event. It's a small town festival at the local high school football field. The expected turnout should be about 1500 people, or better. We normally play small parties or tiny clubs. We would provide our own sound, not to blast the whole stadium, but for solid nearfield tunes to the folks waiting for the fireworks to start. After meeting with county comissioners and school board members ( the 4th committee), my band has announced that they don't want to do the show after all. With 2 weeks to go! They then sat around talking loudly about all the gigs we'll get (we won't), the people wanting to pay us top dollar (they don't) I mean, this was my first foray into promoting/booking and this is what I get? I'm so friggin' mad, I'm about to bust a gasket, and to top it all off, I'm the one that has to go before the committee and tell them the bad news. Thanks for the venting.....
 
Are they daft or something? Not only does this put a bad taste in peoples mouth and make your band look bad, it cuts the other way. 1500 people is alot to play for and is great exposure. You would almost assuredly get more gigs because of it and increase your value.

Very shortsighted. They are only hurting themselves and unfortunately you in the process.
 
Well they sound like morons. But you as the promotor need to provide a replacement band or your reputation will be damaged. Thanks to your "band".
I hope it's clear to you that that is over.

Make the change as positively and drama free as possible to the benefit committee.
"My band just wasn't ready to deliver the quality show that I promised, so instead I have lined up the xxx xxxx and the xxxx band to do the benefit. They are a great live band and will really pump up the crowd. Maybe I will play at next year's benefit"

They just want a band deivered without drama or worry.
 
Sort of. I was working with a band once that kept bugging me to use my connections to get us into a room that is just about impossible to get into. I did. They pulled a fade out.

That was the last time I helped them book.

Notice: "Was working" and not "Am working"
 
Did anyone in the band provide a reason why they don't want to do the gig? If I had to guess, it's one of three reasons:

1 - They don't want to play for free.

2 - They're scared of playing for that many people.

3 - They have other personal plans for the 4th that theyre unable or unwilling to change.

If its reason #1, I can actually understand that. Other than my church I don't play for free either. The other two reasons I would have a lot bigger problems with, especially if the band considers itself to be "serious" and "gig ready". And even #1 in this case is pretty weak as I assume you communicated to them from the beginning that this gig was a freebie and if that was gonna be a problem they should have nixed it up front, before you made commitments on their behalf.

If youre gonna bail anyway it probably isnt worth the effort to find out why they flaked but it might help you avoid similar situations in the future.

And yes, unfortunately it's still on you to deliver a band for the event, whether or not it means you actually being onstage. Sorry but that's the biz.
 
Not exactly the same situation, because I wasn't the one who set it up, but yeah. We had a gig set up as part of a charity festival, and it went as far as our name showing up in the promotion (which was a huge deal to me because it had never happened before).

Then, one month prior, the drummer told us he had to work that weekend and couldn't make it. We're a three-piece band, we can't exactly get another drummer.

So we pulled out. Our lead was forced to burn a bridge, destroying a long-term relationship. Killed what little reputation we had, basically turning us from a group with potential into just another basement jam band.
 
Did anyone in the band provide a reason why they don't want to do the gig? If I had to guess, it's one of three reasons:

1 - They don't want to play for free.

2 - They're scared of playing for that many people.

3 - They have other personal plans for the 4th that theyre unable or unwilling to change.

If its reason #1, I can actually understand that. Other than my church I don't play for free either. The other two reasons I would have a lot bigger problems with, especially if the band considers itself to be "serious" and "gig ready". And even #1 in this case is pretty weak as I assume you communicated to them from the beginning that this gig was a freebie and if that was gonna be a problem they should have nixed it up front, before you made commitments on their behalf.

Doesn't matter! If the other members in the band had already agreed to play the gig then they need to honor their commitment! This gig has the potential to generate good PR and may lead to future paying gigs. If they back out and a lot of people find out about it then it could generate a lot of negative publicity.
 
CG, wow that would have sucked.

The longer I play in bands the more I'm convinced of the need to have as many contingency options as possible in order to fulfill a gig. Whether that means having subs on call at every position, dropping down to "acoustic" lineup if the drummer/bassist cant go, having a guitarist double on bass (or vice versa)... You just dont know what might come up. I'm in a well regarded, serious "weekend warrior" cover band that is very busy and makes good money, and even we have had to use all of the above at one time or another to make the show happen.
 
Same thing just happened to me. When the new band got together 3 months ago, the first thing I did was stress to everyone to email each other the dates that they would not be available for gigs, even if it was just a possibillity. That evening I emailed everyone the dates I wouldn't be available, and over the next two rehearsals I drove home once again we need to be sure we know who's available when so we can nail down gigs.
So, no mention from anyone about 4th of July. So I book this huge annual 4th of July party at the lake house of this oil-rich guy in my little home town. These parties usually draw anywhere from 500 to 1000+ people. I got him to agree to $250 a man plus the tip jar. Last year at this party a lame-ass DJ made over $1200 in the tip jar. Plus there's all these other rich f's at the party that have parties themselves, so there's definitely well-paying gigs to come from it.
So I get it it all set up and email all the details to my band mates. Seems no problem. 5 days later, get an email from the guitarist to the effect of, "Yeah, well, we usually get together with my girlfriend's family on the 4th so their kids can come swim in the pool. I've been trying to get out of it but it's causing too much tension so I can't make the gig". This is girlfriend, not wife. This is girlfriend's family's kids, not his or hers, they have none. I hate to just throw p-whipped around, as we all know there are times when the whip comes down, even on the best of us. But Holy Christ! That's EXACTLY what I was asking for from the beginning! Let each other know what dates you're even possibly not going to be available for!!!! AAARRRRGGGHHHH!!!!
So anyway, my name is S in my own hometown right now over this, and I'm out a fun 4th of July gig, and I'm out some pretty decent cash, and we're out some other sweet, easy, high-paying party gigs. No help to you, just using your thread for further ranting. Thanks.
 
Honestly guys, if you have a member pull this act then fire them. I know you might not have the power to do so in your particular band, but you should stress to the band leader that this sort of thing is not acceptable for any band that takes themselves seriously about playing out.

Of course, things do come up that you sometimes can't miss. Recently I had to cancel on a gig we had book months ago because my final (for a class) landed on the same day and it was impossible for me to move it around. But even then I let my band know this conflict over a month in advance, and I even hooked my band up with the names of a few bassists who could cover if they wanted to still do the gig.

If members of your band cannot commit to dates or at least cover for themselves in the event that they can't make something then they are worthless to the band. If you let them get away with it once then they'll think they can get away with it again, and sooner or later you guys will never be playing out because one or two members will always have something pop up last minute. Either remove that member or remove yourself.
 
Totally unprofessional and unacceptable situation. Jan 2nd our band leader gets the dates I will be on holidays for the entire year. Our drummer does the same. The other members are retired and don't travel at all. Even so with a high profile gig like this BL will still check with everyone to make sure they're available. If the answer is yes, gig is booked and short of a death in the family everyone is there. There has been a couple of times (due to unforeseen circumstances) where I had to make a long drive back to town for the gig and then leave right after the gig (drummer has too) but a commitment is a commitment. I guess that's why I like playing with these guy's, they're professional, even if we are only weekend warriors.

For the OP, I would be out of there faster than you could imagine. And probably why they will still be in the basement talking about getting gigs instead of actually doing them.
 
Look, I don't know any other way to say this, but I would explain to them that they are playing the gig, or I will really hurt them bad.

Then we can break up.

But the gig gets played, and that's it.

You've got 10 days. Can you bring in some other players, and just do the gig anyway?

I know that sounds unrealistic, but I guarantee you, I would play the gig.

Once I commit, you will see me there, come hell or high water.
 
Was in a band once with a guy who refused to play any of the summer holidays (Memorial Day, 4th of July or Labor Day). I mean, seriously, those gigs are where you can make seriously good money. The rest of the band got really tired of that and it probably cost us each a few hundred bucks a man over the lifespan of the band.
 
Was in a band once with a guy who refused to play any of the summer holidays (Memorial Day, 4th of July or Labor Day). I mean, seriously, those gigs are where you can make seriously good money. The rest of the band got really tired of that and it probably cost us each a few hundred bucks a man over the lifespan of the band.

You guys have to blame yourselves. Your vetting process wasn't good enough. You should have known this was going to happen - before it cost the band any money or hassle.
 
Just my personal stance but there are only three days a year I make it known I'm unavailable to gig and those are Christmas Eve, Christmas Day and Thanksgiving Day. Anything else is fair game as far as I'm concerned and thankfully I'm now in a band where everyone is pretty much of the same mind on that.
 
mellowinman said:
Look, I don't know any other way to say this, but I would explain to them that they are playing the gig, or I will really hurt them bad.

Then we can break up.

But the gig gets played, and that's it.

You've got 10 days. Can you bring in some other players, and just do the gig anyway?

I know that sounds unrealistic, but I guarantee you, I would play the gig.

Once I commit, you will see me there, come hell or high water.

Excellent advice!
 

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