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Hiring a booking agent

1. You run across a lot of scoundrels in the low-end booking world. I recommend you always handle the money.
^this^
One thing we used to do was offer to play for the door first time out, and several live music clubs hired bands that way. If you get into that situation, make it clear you have a door person, and they will be taking care of your cash box. Bring a stamp of some kind and a door minion you can trust. They may also have to check ID so make sure they are prepared. Get a contact list every time you play, and text and/or email everyone when you have dates.

If you are doing your own booking, make sure to get solid dates from all your band mates before you go cold calling. It's not a good idea to ask for a date then tell them you will have to clear it with the rest of your band. We lost more than a few opportunities because someone else walked in and took the date when it was offered, while we were still waiting to hear back from everyone.
 
^this^
One thing we used to do was offer to play for the door first time out, and several live music clubs hired bands that way. If you get into that situation, make it clear you have a door person, and they will be taking care of your cash box. Bring a stamp of some kind and a door minion you can trust. They may also have to check ID so make sure they are prepared. Get a contact list every time you play, and text and/or email everyone when you have dates.

If you are doing your own booking, make sure to get solid dates from all your band mates before you go cold calling. It's not a good idea to ask for a date then tell them you will have to clear it with the rest of your band. We lost more than a few opportunities because someone else walked in and took the date when it was offered, while we were still waiting to hear back from everyone.
Agreed. If you play for the door and you don’t have a team there counting every cover, 7 times in 10 the bar manager will screw you himself.
 
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Sounds like you are looking for a big promoter more than a booking agent. A lot of money going into securing venues of that size. Someone will really need to believe in the project and put their money where their mouth is. I think it would be difficult to get someone different in each area for a project like this. You need one person to fund it all on a regional area at the very least.

Who is on the hook for the expenses? Is it the promoter or the band leader (me)? Obviously opening up a venue like that involves quite a few people, a lot of them union. I've played a handful of gigs at these types of venues, and the pay was trash, but I think that was because they had two bands for the night totaling 22 musicians, and it was Live Nation, which apparently is cancer.
 
Who is on the hook for the expenses? Is it the promoter or the band leader (me)? Obviously opening up a venue like that involves quite a few people, a lot of them union. I've played a handful of gigs at these types of venues, and the pay was trash, but I think that was because they had two bands for the night totaling 22 musicians, and it was Live Nation, which apparently is cancer.
Generally the promoter is on the hook. Not easy to get someone to front that kind of money unless they are sure they are going to make enough profit to take the risk.
 
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Zappa did.
One of the reasons he was so demanding of his musicians.
He'd have $250,000 - and this was the 70's - invested in rehearsals and production before an audience heard note one.

That's not venue costs, though. Unless maybe he did and he was his own promoter. Someone with that kind of name recognition can probably do that. Tribute acts put together by middle class no-name musicians are a different financial situation approaching similar capacity venues.
 
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We're on the books of a number of agencies:
Home | John Bedford Entertainments Ltd
Big Foot Events - Home of Live Music, Entertainment & Themed Events
Scott Jordan Entertainment

They're non-exclusive. They get contacted, we get asked to quote for a date, and we may or may not get the gig. They take 15%. It's worth it for us as they book into bigger places, which pay significantly more than we get for our local gigs, so when we get a gig through them it's a win.

But we probably get about 2/3 of our gigs from our own legwork. We have a bunch of regular clubs we pay around half what we might get for a good agent gig, but they're local, book us several times a year, and pay us directly. If you just sit round and wait for agent gigs to roll in... they won't.

The agencies don't do anything beyond adding you to their list, taking phone calls and handling the paper work. They don't promote you as they don't care who gets booked. They promote that they have bands for hire, so a certain type if person who wants to hire a band calls them, but that person has to want to book you... so you need to do your own legwork.
 
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That's not venue costs, though. Unless maybe he did and he was his own promoter. Someone with that kind of name recognition can probably do that. Tribute acts put together by middle class no-name musicians are a different financial situation approaching similar capacity venues.

We're not quite at that level but its sort of a next step that we're just bumping into:

We tried a self promoted gig, at a venue we'd filled before. We payed venue hire, sold tickets etc. Venue cost was reasonable and an amount we could afford to loose between us - about the same as we'd normally make from a gig, so split between us it was "safe". We sold tickets OK, but then there are additional costs, and in the end we broke even...

Meanwhile, we got booked by another venue not far away where they covered the costs, and we got $10/ticket, and it was one of our best paying gigs. The difference wasn't the cost of the venue hire, but rather having the venue on board as promoter. They knew how to run their business, and knew that they could fill the place, give us most of the ticket money, and they'd make good money on the bar and restaurant. They're a well known local venue, with regulars, a mailing list they promote to, and a business model that works, rather than us having to reinvent that stuff.

Lesson learned: unless you ARE a promoter, then having someone on your side, and a venue that shares the risk is gold. We were still risking playing for peanuts if no one turned up, but the venue had skin in the game and did a great job and came through for us...

They've booked us back on a Thursday night and we have some concerns playing mid week, but they've come through for us before, and if its a flop then its a flop for them as well as us, and we go home not getting paid rather than being out of pocket.
 
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I am not a full time musician. I’ve never led or booked a band. And for many years I’ve only played original music for low pay. Now my drummer and I want to start a cover band (funk and some rock). We are both good musicians, but we are not connected in that way. and I don’t want to do the calling and networking stuff.

So, it seems logical to connect with a booking agent. How do we do that, and who is good to work with when we are inexperienced with this stuff? Or do you need a manager to get a booker? I’m hoping for someone who works off commission and can get us to open for touring acts or do private parties, etc.

Any advice is appreciated!
So now you're going to play covers for low pay! :smug:

Great advice already about how to promote your new band, and you may already have somewhat of an in with the places you've played before. I've recently been through this with our band, all experienced musicians. We're progressing nicely, now getting winery gigs, which was the goal all along. Here's how it is working for us:

1. Build the rest of your band. If you're looking to try to make this a long-term thing, take your time and make sure the hang and the music are right; cover bands rarely make bank! This was our longest step; it no doubt would have been quicker were it not for the plague. We went through a lot of auditions, had some folks back a few times trying to make it work before we moved on, in the end, we have a tight-knit group of players who enjoy each other's company and enjoy cranking out some decent rock and roll. We all want to gig once or twice a month and we've been doing that for almost a year now, since last July.
2. Get decently tight on enough music to play a gig when you get one. No use asking for a gig you can't do. Once you get your gang together for a few practices, you'll have an idea how quickly you can expand your setlists. You might be surprised about how quickly you do get a gig (it's all about timing and connections, in the end), and you want to be ready, or be able to be ready, in the time frame you have. If you can learn 8 new songs a month, that's going to be a lot quicker to be ready for a full night than if you can only add 1-2 songs per month. I'm guessing that your bandmates will have day jobs too, and of course skilsl and the difficulty of the songs will factor in this.
3. Lotsa people on here malign the "play for free for the exposure" thing, but if you want to get out there and get some gig videos, that may be the best way. We played our first gig for tips, with the understanding that we'd get paid additionally by the venue if they had a good night, and book us for future gigs if they liked us. It worked out on both counts and we have been back several times since. Importantly, even if it hadn't worked out, we got some video that we have been using to get other, bigger gigs. We aren't going to do any more freebies, other than maybe some charity one-offs we've discussed, because we got what we needed from the one.
4. Spend band time on marketing. Some of our most productive sessions have been without instruments. Discussing venues we want, looking at how they book, assigning band members to different venues to contact/follow-up, massaging setlists, what's working, what's not, etc. Build a Facebook page or do some promotion via social media. Some bands have one person to do this; whatever works for the group you end up with. I don't love it, but it's a team effort. We're all equal members, an autonomous collective if you will, and agree to share this responsibility because it's an important part of being in a band. We enjoy practice, but it's the gigs we really love, and you've got to go get them, because they aren't going to come get you! I get that that's why it's easier to just be in a band with a defined BL who does all this, but that doesn't look like what you're going for.

Good luck, here's hoping you find compatible musicians to bring the funk! Enjoy the journey!
 
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We're not quite at that level but its sort of a next step that we're just bumping into:

We tried a self promoted gig, at a venue we'd filled before. We payed venue hire, sold tickets etc. Venue cost was reasonable and an amount we could afford to loose between us - about the same as we'd normally make from a gig, so split between us it was "safe". We sold tickets OK, but then there are additional costs, and in the end we broke even...

Meanwhile, we got booked by another venue not far away where they covered the costs, and we got $10/ticket, and it was one of our best paying gigs. The difference wasn't the cost of the venue hire, but rather having the venue on board as promoter. They knew how to run their business, and knew that they could fill the place, give us most of the ticket money, and they'd make good money on the bar and restaurant. They're a well known local venue, with regulars, a mailing list they promote to, and a business model that works, rather than us having to reinvent that stuff.

Lesson learned: unless you ARE a promoter, then having someone on your side, and a venue that shares the risk is gold. We were still risking playing for peanuts if no one turned up, but the venue had skin in the game and did a great job and came through for us...

They've booked us back on a Thursday night and we have some concerns playing mid week, but they've come through for us before, and if its a flop then its a flop for them as well as us, and we go home not getting paid rather than being out of pocket.

How many seats was that venue that covered the costs? And what kind of show were you putting on stage?
 
How many seats was that venue that covered the costs? And what kind of show were you putting on stage?
It's a really nice/well known local music venue. It holds about 200 - smaller than some of the other places we place but more lucrative. The reason it works financially is that they have a restaurant and hotel attached, so they upsell from a basic ticket (£10 for members £15 non-members, after tax we ended up getting over £10/person), and do a meal+show deal and a room+food+show deal (from about £120 for 2 which is really good value, as the food is excellent) so it attracts people who are spending far more than they would at a regular gig. The venue makes good money on the upsell, plus drinks, and gets people on nights it would be quiet. It is however still a real music venue - they have a long history of live music and they've built the venue around live music.

We're an 80's cover/tribute. 5 Piece, plus a sound guy (and on that venue we had an extra/lighting guy).

Their setup is quite unique, so other venues might need a bigger split of the ticket price, but having them onboard to do the work, was invaluable. They got paid when they brought people in, same as we did, so they booked us knowing they could get a decent audience in.
 
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