Gonna play a little bit of devil's advocate out of curiosity, because I still feel like the full picture is missing.
And also because this:
View attachment 5455223
Does not equal $600 to me... a demo discount of 10% maybe, but 10% of $3580 is $358, and this is the first I've heard of a customer paying the cost for damage upon return. Doesn't mean it hasn't always been a thing - just first I've heard about it as a long-time customer/forum lurker.
Would this small of a blemish really be caught by the Guitar Gallery team and/or the customer? It looks to almost blend in with the finish and would only catch in the right light, being a slight indent on an open pore finish with lots of grain.
Good on you for doing this. Definitely want to make sure it's properly and carefully inspected, but now I have to wonder: Did this careful of a re-inspection happen the first time it was sold?
At this point, I would have contacted the customer to see if they still wanted it, because if the
only reason for the return in the first place was the defect, maybe they'd want to keep it then after all after confirming it's not defective. Maybe they used the wrong size wrench and got dramatical about it. Should they have if that's the case? No, of course not, and this all obviously depends on the customer's intent throughout the entire ordeal, which can change at the drop of a hat. If it was dubious to start with, that's a whole different thing.
And anyone wondering, "Why would they return it if that's all it was?" how would you feel if you spent over three grand and got less than perfect? I wouldn't have that. But, if it were my mistake and the product wasn't defective after all, I'd probably want it back.
I just... it seems too small to warrant this level of response honestly. Yes it is a professional, high-end instrument that should be flawless. But this small of a flaw... how can you be absolutely sure the customer did it? How can you be sure the customer even noticed it upon receipt? I would not have noticed that unless I was looking for it, which sure, you could argue you should be for this level of instrument. However, I have seen behind the scenes what goes on at Sweetwater through vlogs... I could easily see this happening during handling at any point of this exchange because it is so minor.
As such, even if the customer did in fact do it (why would they do it, anyway?) I can't see penalizing them for this. That just seems... off-brand, uncharacteristic of "the Sweetwater difference".
I understand why you can't just share the reply, but I'd be very curious what they said. Unfortunate timing for you though.
Which brings me to this. You did have recourse: Ignore this post. You were tagged, but not by the OP. You should have remained anonymous. Now you are attached to it and your rep is as well. I imagine your management team will see this and talk to you about it. Is it worth it? Honestly, no, it's not, and I can say that having been in a similar hot seat before.
In summary, I find this "damage" to be too insignificant to warrant such a large penalty, at least disconnected from the situation. Lord knows I've sold to hundreds of bad actors, drama queens, and all sorts of ornery folks who have been dubious in their complaints, but I really don't see how it was the right move to invest in this quagmire over an imprint smaller than a slivered almond.