OP - Sounds like you're new to subbing. Unfortunately, it often goes like this - if you let it. Hopefully you learned a few lessons out of the experience about the sub game. I'm not the most experienced bassist or sub man but here are a few takeaways, some of which have been pointed out in previous posts:
You need to have some level of comfort - especially for a $60 gig. You have as much control about this as you need as long as you direct the traffic.
First you need to have an idea of how much material you can learn in a day and you need to make sure you have the time to meet their needs. If their timeline is not at least close to what you can do, then you just need to say "Sorry, that's not enough time for me to prepare." It's not your fault they waited until the last minute to start securing a band member. I spend as much time communicating with the contact regarding specific song questions as I need to be comfortable. I can typically transpose on the fly on a lot of songs, but I don't like doing it. Most of the time, you don't need to be a great bassist (I'm surely not) to pull off a sub gig - you just need to be able to get to a functional level on the songs quickly and be able to adapt to whatever the rest of the band is doing.
Second, assuming you're comfortable with the timeline, insist on a complete set list including: name of artist and key Bonus pointed for getting a specific youtube link. Insist on that to be delivered in a time frame that allows you to stay in your timeline. There should also at least be an indication of mashups and I always ask about "special arrangements". I typically get "Just like the cover man", but at least you asked and you can then just shrug when you miss a turn when they didn't tell you their arrangement.
One of the things that allows me to be comfortable with subbing and quick prep is the use of a tablet with notes on it. When talking a gig like this, I always tell them that I'll need the notes on stage to pull this off. I've never been told that wasn't OK - the alternative is a "Sorry, don't have time to memorize - I have to pass".
When learning any new song - especially for a quick prep sub gig - I'll create an outline chart that I can follow at a glance while on stage. I find that bassists can get away with a lot in regards to specific lines - as long as I know the form, I can get through just about anything with very few run-throughs at home to find some positions. This is less true with songs I've never heard, so I'll tend to focus most of my practice time on those - just trying to get them in my ears.
I think the one thing you really had the power over was knowing that their approach to a gig doesn't align with yours. You had the chance to see them in action (rare from my perspective), and you knew that they didn't approach songs in the way you like to. For $60, I would have easily passed on this knowing their attitudes about how to prepare for gigs. For reference, a $60 share is pretty typical for most of my normal gigs - all of my sub gigs have paid better - as a sub, I am bailing them out of a jam and should be paid for the week or so of scrambling to be ready. Working full time doesn't leave a lot of hours for cramming. I'm not sure how much I'd have needed to commit to a situation I KNEW would be unpleasant.
Subbing can and should be fun. But it can be a lot of work and pressure filled, so it's not for everyone. It's typically not that much different than prepping for an audition - just more songs and you may be working with the band for the first time on stage. Just remember that you are evaluating them as they are you. It's perfectly fine to pass on an opportunity if you're not comfortable with the way they handle pre-gig communications. I will always have all the of the parameter agreed on (set list, arrangements, pay, etc) before I commit.
Sorry your experience wasn't great. They are not all like that, so if you want to get into being a sub, just learn how to control the situation in a professional way and start building up your personal catalog - the more songs you've at least worked through, the fewer "new" songs you'll run into.
You need to have some level of comfort - especially for a $60 gig. You have as much control about this as you need as long as you direct the traffic.
First you need to have an idea of how much material you can learn in a day and you need to make sure you have the time to meet their needs. If their timeline is not at least close to what you can do, then you just need to say "Sorry, that's not enough time for me to prepare." It's not your fault they waited until the last minute to start securing a band member. I spend as much time communicating with the contact regarding specific song questions as I need to be comfortable. I can typically transpose on the fly on a lot of songs, but I don't like doing it. Most of the time, you don't need to be a great bassist (I'm surely not) to pull off a sub gig - you just need to be able to get to a functional level on the songs quickly and be able to adapt to whatever the rest of the band is doing.
Second, assuming you're comfortable with the timeline, insist on a complete set list including: name of artist and key Bonus pointed for getting a specific youtube link. Insist on that to be delivered in a time frame that allows you to stay in your timeline. There should also at least be an indication of mashups and I always ask about "special arrangements". I typically get "Just like the cover man", but at least you asked and you can then just shrug when you miss a turn when they didn't tell you their arrangement.
One of the things that allows me to be comfortable with subbing and quick prep is the use of a tablet with notes on it. When talking a gig like this, I always tell them that I'll need the notes on stage to pull this off. I've never been told that wasn't OK - the alternative is a "Sorry, don't have time to memorize - I have to pass".
When learning any new song - especially for a quick prep sub gig - I'll create an outline chart that I can follow at a glance while on stage. I find that bassists can get away with a lot in regards to specific lines - as long as I know the form, I can get through just about anything with very few run-throughs at home to find some positions. This is less true with songs I've never heard, so I'll tend to focus most of my practice time on those - just trying to get them in my ears.
I think the one thing you really had the power over was knowing that their approach to a gig doesn't align with yours. You had the chance to see them in action (rare from my perspective), and you knew that they didn't approach songs in the way you like to. For $60, I would have easily passed on this knowing their attitudes about how to prepare for gigs. For reference, a $60 share is pretty typical for most of my normal gigs - all of my sub gigs have paid better - as a sub, I am bailing them out of a jam and should be paid for the week or so of scrambling to be ready. Working full time doesn't leave a lot of hours for cramming. I'm not sure how much I'd have needed to commit to a situation I KNEW would be unpleasant.
Subbing can and should be fun. But it can be a lot of work and pressure filled, so it's not for everyone. It's typically not that much different than prepping for an audition - just more songs and you may be working with the band for the first time on stage. Just remember that you are evaluating them as they are you. It's perfectly fine to pass on an opportunity if you're not comfortable with the way they handle pre-gig communications. I will always have all the of the parameter agreed on (set list, arrangements, pay, etc) before I commit.
Sorry your experience wasn't great. They are not all like that, so if you want to get into being a sub, just learn how to control the situation in a professional way and start building up your personal catalog - the more songs you've at least worked through, the fewer "new" songs you'll run into.
