Is there a standard protocol to sub out a gig?

[Alby Bass]

Hi folks…I was wondering if there is a standard protocol for subbing out a gig that you committed to in advance.
in this particular case…I committed to a NYE gig back in February…but was just offered a much better NYE gig.
Any input would be greatly appreciated, thanx

 

[Old Garage-Bander]

Hi folks…I was wondering if there is a standard protocol for subbing out a gig that you committed to in advance.
in this particular case…I committed to a NYE gig back in February…but was just offered a much better NYE gig.
Any input would be greatly appreciated, thanx

Are subbing your spot in your band, or subbing the whole gig with some other band?
Have you talked to those being affected by your change? I'd start there. Might be that the -how- to do it becomes moot.

 

[Alby Bass]

I would just be subbing out this one gig. I have subbed out before but only when I knew ahead of time that I couldn't do the gig.

 

[TomB]

I would just be subbing out this one gig. I have subbed out before but only when I knew ahead of time that I couldn't do the gig.

I don't think there's any "standard" approach. It varies by band structure and expectations, your own status in re the existing commitment, and the type of gig you're discussing. If your role in the band you booked is "hired gun" then I'd expect your cancellation shouldn't be a surprise - you're for sale to the highest bidder. If the band or the leader has other expectations that you've "agreed" to, even if it's unspoken but it has developed over time, your departure might create friction - especially given NYE. If you go ahead with the switch, some band leaders appreciate you finding a sub, some others want that chore for themselves. It doesn't hurt to offer, but be prepared to be blown off. Overall, tread carefully; I don't think it's ever "standard", always situational.

 

[Alby Bass]

Ok thanx…good advice.

 

[JonathanPDX]

If you ever want to work with them again, be honest! Word gets around, and if they find out you were at a better gig instead of your grandmother's funeral they are going to feel much differently about the situation after the fact.

If it's a band you play in regularly it shouldn't be an issue. "Hey guys, I know it's a ways off, but I had a unique opportunity come up on NYE and I just can't turn this down. I wanted to tell you with plenty of time to find a sub, I can call around and help find a replacement or leave it up to you guys, just let me know how to help."

Don't put it off, don't leave them hanging, and don't make it weird if they don't want your input or involvement in the sub situation.

 

[C Niz]

Make charts or notes for the sub if they don't already exist, that always makes things go smoother

 

[Alby Bass]

Got it, thanx everyone.

 

[Skokiaan]

Be prepared for it to not go well. You accepted the gig with Band A, but now you are blowing them off to play with Band B. Band A might now consider you to be unreliable. In their mind you'll play with them, but only if you don't have something better available elsewhere.

If Band B is playing Madison Square Garden while Band A is at Joe's Corner Tavern, then they will probably understand the rare opportunity presented to you. But if Band B is just offering you an additional $100 to play with them I predict trouble. I've seen musicians fired for this.

 

[Alby Bass]

Ok thanx for the info.