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Never Again!

Are you sure the band leader did not already know that tickets had to be sold? I have played a few pay-to-play shows and there is always a contract that one band member signs that specifically states how much money you have to turn in at the show before they let you play. That contract is signed before you are confirmed for the show. If the booking company really did spring up the tickets shortly before the show date, then that would be a scam. Also don't confuse pay-to-play with presale. Pay-to-play means you have to pay the amount you agreed to in a contract inorder to get on stage. Presale means you have tickets to sell but if you don't sell any, you still get to play.
 
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Our BL received a call from a booking company in Ca inviting us to play a well known venue that has locations in most of the US top 10 markets. We accepted the invite and booked the gig, anticipating the opportunity to play the venue.

When the date got nearer we received the load in and stage time details, which indicated that we were on a bill with two other bands, and playing the 2nd set. They also sent us a batch of tickets to sell for the show and linked us to a ticket purchase site to encourage fans to pre purchase on line and save a couple of bucks. We were also told that we had to sell a certain number of tickets to "break even" on the show and that the 'house' and 'sound mixer' had to be paid from those ticket sales also. My question was how were they going to divide the money when 3 bands were selling tickets both in advance and at the door, (which was never answered).

Now, realizing this is a pay to play venue, I discussed it with the band and we decided to give it a chance just to see how it all panned out only because it is a high profile venue. So we played the gig. We'd sold all our tickets and the place was packed with familiar faces of our fans along with fans of the other bands. And despite the first band opening the show with a painfully loud set of death metal and nearly clearing the room, the crowd came back for our set of Americana and we had a good time playing for a very enthusiastic audience. The bar was as busy as it could handle.

After our set we quickly rolled our gear off stage so the next band could get started and I loaded out and headed home. All in all it felt like a very successful gig.

A few days later, after the dust had settled on the ticket sales, our BL told he us he had to pay up to settle the money, even though we had a full house and the bar obviously made good money that night. Turned out that the booking company also took 50% of the ticket sales along with the house and sound guy taking their cut. WTH?

I've said it before and I'll say it again. Pay to Play venues are in business to support themselves and not the musicians. For the bands it's a total BS deal. We hauled our gear there, loaded in, set up in a flash, played a great set to a full house, loaded out, and hauled it home covered with sweat, and someone made lots of money, but we had to pay them to settle the bottom line. Kinda makes me feel like I got taken in an internet scam. If these venues can't afford to pay the bands to play then why are they in the music presentation business to begin with? Oh I know...to sell lots of booze. Hard language inserted here.

Never Again.
The singer in the band I played drums for would tell stories very similar to this. Sucks that hard working bands get screwed over like this.
 
I remember back in the 80s when I'd see friends playing these great venues on the Sunset Strip, you know which ones, and being envious only to learn years later that most of those gigs were pay-to-play and how it's no fun having to break down your killer gear on the sidewalk as soon as you get off the stage. Thankfully, I get called for gigs or book gigs and get a check or cash immediately after by the promoter or buyer.
 
Some of them will ask for a piece of your merch too.
There are a lot of things venues are doing to commit suicide. Treating their entertainment poorly, over charging, junky locations, not curating a scene, etc.
I had the merch issue come up once. But it was in a contract and was ammended thoroughly before signing which included me getting beer sponsored for the venue! Bands even got a cut of tgd bar and several craft breweries and wineries got some exposure and branding on everything. The venue loved it because they got lots with putting out littlelcash upfront ittle that. And now they work with the very same booze vendors for some occasions. What could have been a disagreement I turned into a profitable situation for everyone....and kept 100% of the merch :)

Our lawyer would take care of any "outstanding" funds issues if they came up. Rather give her my money then some sneaky company. Detailed accounting seems to scare companies that are scammers.
I do understand help selling tickets but ultimately marketing and promotion lay in hands outside the talent playing. This should be a easy way for bands to make money. Here are X amounts of tickets to sell for the band to profit and become more interested in getting the word out.
Food drink is a given within reason.
Maybe I should start booking shows? Hmmm....
 
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we had to sell a certain number of tickets to "break even"
Bummer. With that wording it sounds like if you sold all the tickets, that should be more than "breaking even." Unless the number of tickets required to break even was 200 and they only gave you 100 to sell. Written/signed contracts in advance will help clear any confusion in these matters. You guys should've known exactly what numbers are involved before hand.