Ok, that’s a new fact I didn’t know before. The student president was told if he missed 2 meetings it would be deemed a resignation. Then he missed 2 meetings, he considered himself resigned from the obligation, and thereafter didn’t respond to continuing inquiries. In other words, he had no obligation to respond to your emails and likewise you had no obligation to write him a reference letter.
That safety valve -- that we assume people quit if they miss two meetings without communiction or sending regrets -- exists to put us in the driver's seat in the event of ghosting. It's not for the benefit of the ghoster. It's for the benefit of the organization.
It's to prevent the rest of the organization from being held hostage by the INAPPROPRIATE ghosting and/or irresponsible behavior we witnessed here. It's there to prevent the entire organization from being paralyzed because the guy who is supposed to be driving the bus isn't available to make important decisions, bless initiatives and lead us.
If we lived in a world where everyone did what they agreed to (the ideal world), then such a policy would be wholly unnecessary. To say that he was relieved of any communication responsibility because that policy was in place, to me, is not putting personal accountability where it belongs. The policy is there to address the negative effects of irresponsibility, not to accommodate it.
Can’t you just give him the letter?
No way. As someone who is normally in a leadership position, someone who is responsible with my own personal affiars (even when bedridden, family members dying, and in the hospital, hurricanes hitting my house, cars malfunctioning, emotionally broken) I communicate when life gets in the way. I expect it of myself and others. Otherwise, one's life exudes disrespect for others, tattered relationships, irresponsibility, etcetera. There are also practical, negative consequences for inappropriate ghosting. There is no way I will validate his ghosting with a reference letter for these reasons.
Further, from an ethical perspective, there are different philosophies over time -- utilitarianism (greatest good for the greatest number), virtue ethics (whether a certain action helps you become the kind of person you want to be), deontology (that we have obligations to others, and that others have certain rights). How a person applies these approaches to ethical decision making is highly personal, so I will give the approach that is right for me...Ghosting violates every one of them in my view.
Ghosting does not create the greatest good for the greatest number, it creates temporary relief from conflict for one person, delaying that conflict until such time the people wronged hold the ghost accountable. It hurts the people affected by the ghosting too. Virtue ethics -- can you visualize someone defining their ideal virtue as "my character trait of abandoning commitments to important projects without communication", or deontology "I have a right to quit without notice at any time, even when an entire organization depends on me". None of those fly in my view.
Yes, there can be mitigating circumstances at times. And when we sent him the termination letter, we give him even more time to contact us in case there were mitigating circumstances to explain. He still maintained radio silence.
There is no way, particularly as a professor in an environment meant to prepare people for careers and leadership, that I will validate ghosting with a reference letter. Up to this point, he's had at least 20 professors other than myself. He can get a letter from any one of them if he has behaved well enough....I also ran my unwillingness to give him a reference letter to my superior. She agreed wholeheartedly it sends the worst message to give someone who has behaved so irresponsibly after so many chances, a letter of recommendation. Notwithstanding the assumption of resignation we put in our policies and procedures manual.
In a way, I'm glad he called me, as he saw the consequences of his actions.
But again, the purpose of this thread was to understand the mentality, not to debate whether it was justified necessarily. We gave him enough chances to explain himself, and even when we terminated him, let him know there was room for him to communicate and potentially avoid the consequences. He remained silent.
From this discussion, I see the proposed roots of the mentality -- discomfort with conflict or resignation, misplaced transference of online behavior to the face to face environment, lack of responsibility, perhaps some generational attitudes, and from my perspective, a kind of entitlement.
In the case of this student, I believe there was irresponsibility and entitlement involved. His request for a reference letter, and his arguing the point after I said "no" due to the ghosting seems to affirm those conclusions.